Loop Tasks in Microsoft To Do — Your New Favourite Shortcut

If you’ve been juggling Microsoft Loop tasks in To Do alongside a separate task list, I’ve got good news for you. You don’t have to. Loop and Microsoft To Do can work together, syncing your tasks automatically so you’ve only got one list to manage. It’s one of those little connections within Microsoft 365 that makes a big difference once you know it’s there.

Why Does This Matter?

If you’re running a small business, your to-do list is basically your lifeline. The last thing you need is tasks scattered across two different apps with no connection between them. Loop is brilliant for project planning, but To Do is where most people manage their day-to-day work. The good news is you don’t have to choose between them.

First Things First – Create a Task List in Loop

This is where it all starts. Open your Loop page and click where you want to add your tasks. Press the forward slash key (the one on the right-hand side of your keyboard) and start by finding “task list” (you just need to start typing it). Select it from the menu that appears.

You’ll get a task list with a couple of blank rows ready to fill in. Add your tasks, and if you need more rows, just click “Add Task” at the bottom. Easy as that.

Microsoft Loop tasks in To Do task list showing unassigned tasks on a Loop page

The Step Most People Miss

Here’s the bit that catches people out. If you jump straight over to Microsoft To Do after creating your tasks, you won’t see them there yet. That’s because the tasks need to be assigned before they’ll show up.

Back in your Loop task list, you’ll see an “Assigned To” column. Click in there and it’ll show you a list of everyone in your workspace. Select the relevant person – doesn’t matter if it’s just you in the list, select yourself.

Once assigned, your tasks will appear in the “Assigned to Me” section in Microsoft To Do. It might take a couple of minutes to update, so don’t panic if they don’t appear instantly.

Loop task list with Assigned To column showing a user selected

Now Head Over to Microsoft To Do

Once the sync has happened, open To Do and go to the section Assigned to Me. Your Loop tasks will be sitting there waiting for you.

From here, you can add them to your day, work through them as normal, and tick them off as you complete them. And here’s the really satisfying bit — when you mark a task as complete in To Do, it automatically updates in Loop as well. No manual updating, no switching between apps to keep things in sync.

Microsoft To Do Assigned to Me view displaying tasks synced from Microsoft Loop

Why This Works So Well

Think of it this way. Loop is where you plan. To Do is where you work. Keeping them connected means your project overview stays tidy in Loop, while your daily task list in To Do stays focused and manageable.

If you’re working with a team, the task list in Loop also shows how many tasks are assigned to each person — so you can make sure no one ends up overwhelmed.

Give It a Go

If you’re already using Microsoft To Do to stay organised, this is a great little upgrade that takes about two minutes to set up. And if Loop is new to you, this could be just the nudge you need to start exploring it.

Have a go and let me know how you get on in the comments below.

Written with the help of Claude AI from an original transcription.